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AI copilot · now in beta

Run your club in 20 minutes a week,
not 6 hours.

Members, dues, events and communication in one place. Flok takes care of routine admin — you review and approve the actions.

No spreadsheet, no IT project — most clubs are live in a weekend.

Start free → Book a 15-min demo No credit card · Free forever for up to 30 members

Good morning, Rogier 👋

Active members
1,284
Revenue · Apr
€ 24,380
Pilot found
3 overdue invoices worth €840 — draft reminders?
Membership growth · last 12 months · +18%
Remind the 12 members with unpaid April dues — friendly, in Dutch.
Pilot

Drafted 12 personalised reminders. Avg. €70 each, total €840. Ready to review before sending.

Review & send Edit tone

6.2h saved/week · 0 missed dues this quarter · +38% newsletter opens

Source: Rogier Leegwater, Dutch Business Round Table

Currently in active pilot with DBRT — Dutch Business Round Table

Rogier Leegwater, founder of Flok and secretary of the Dutch Business Round Table
Our story

Flok was built by a club board, not a software company.

I’m the secretary. One new member meant four different systems. We checked ticket lists against membership payments by hand, and our newsletter tool had no way to know which event it was promoting. Our treasurer, communications officer, event planner, young professionals manager and chairman each faced the same problem in a different way. I built a tool to bring those nine separate processes together, with input from the whole board.

Rogier Leegwater · Founder of Flok, Secretary of the Dutch Business Round Table

Everything your club needs

One platform.
From first member to annual report.

Members, dues, events, newsletters and finances in one place. Flok replaces the spreadsheet, the group chat and the bookmarks you keep losing.

Reminds members about unpaid dues, drafts newsletters and flags members who may not renew.

Ask in plain English. The Pilot drafts your annual meeting invitation, matches IBAN transfers to dues, flags possible non-renewals and writes your next newsletter in your tone. Less admin. More time for your club.

Less admin. More club.

Member management

Member portal, tags, custom fields and bulk import from Excel. GDPR-first — hosted in Switzerland and the EU.

Pilot: auto-tag by department

Finance & billing

Swiss QR-bills, membership dues, one-off invoices and bank-statement imports (camt.053). The Pilot can match transactions automatically.

Pilot: matches bank feeds automatically

Events & tickets

Public event pages, RSVP tracking, paid tickets and waitlists. Members sign up in two taps and check in with a QR scan at the door.

Pilot: suggests optimal send times

Newsletter & comms

Drag-and-drop editor, dynamic event blocks, and open and click tracking.

Pilot: drafts & polishes in your tone

Insights & reports

Growth, renewals, revenue and attendance, at a glance.

Pilot: narrates the numbers

Privacy first

Hosted in Switzerland and the EU, compliant with nDSG/GDPR, passkey sign-in and a full audit log. AI does not use member data for training.

AI uses zero member data for training

Documents

Statutes, minutes and receipts in one archive for the whole board. Organise folders by role, share documents with members in their portal, and use links that expire automatically. Stored in Switzerland · 2–10 GB depending on plan.

Stored in Switzerland · 2–10 GB by plan

Your club website

A one-page website with your events, membership information and sign-up form. It stays up to date and can use your own domain. See how it works ↓

Pilot: writes the first version
Events & check-in

Scan tickets at the door.
Then enjoy the event.

Publish an event in minutes, sell or issue tickets, and welcome each guest with a two-second QR scan. No printed lists, queues or clipboard duty — your team can spend the evening with members.

  • Event page, tickets and waitlist live in minutes
  • Check in with any phone — no extra hardware or app
  • Live attendance, guest lists and no-shows synced with member profiles
Create your first event →
Host at a business club evening scanning a guest's QR ticket on a phone while other members in business-casual attire network in the background
✓ Checked in · 2 seconds
78 of 92 guests arrived
A club website made with Flok: the club's name and menu, a large headline, and the next event with its date beside it
312 visits in the last 7 days
Club website

Your club website.
Written by the Pilot.

Describe your club in a few sentences. The Pilot drafts a one-page website using what Flok already knows: your events, membership information and contact details. It uses your logo colours. Edit it by asking the Pilot or clicking the text.

  • Events, sign-up form and news stay current by themselves
  • Three looks, more languages with one click, fast on every phone
  • On yourclub.getflok.app, or on your own domain from the Club plan
  • Visitor statistics without cookies — no consent banner needed
Build your club website →
The Pilot · your AI copilot

You focus on the club.
The Pilot handles the busywork.

Every repetitive admin task, drafted in seconds and ready for your review. Never a bulk action without your confirmation.

Draft · newsletter
/newsletter about May events, warm, about 150 words, in English
Van polder tot piek — wat staat er op de agenda?
De lente is begonnen en met haar een vol programma. Op 15 mei spreekt Gen-maj. b.d. Otto Leyland over leiderschap onder extreme druk; twee weken later volgt de jaarlijkse borrel in Zürich-West…
1.8sto draft
+42%open rate
Reconcile · bank feed
Match today’s IBAN transfers to member dues
Matched 17 of 19 transfers against open invoices. Two unclear:
CH93…5297 · €240 · “Annual dues” · 2 possible matches
89%auto-match
6 minsaved each day
Welcome · new member
Maria Keller just joined — start the welcome steps
Welcome letter drafted in English, dues mandate requested, profile tagged Young Professional.
Suggest: add Maria to the DBRT Young Professionals WhatsApp group and invite her to the May event.
4 stepsin one approval
2minto welcome
Identify · renewal risk
Which members are most likely to not renew?
4 members flagged (no event attendance in six months, fewer newsletter opens).
Suggest: send a personal note from the board and invite them to the May event.
91%precision
-38%non-renewals year over year
How it works

From spreadsheet to ready-to-run in a weekend.

No IT project, no migration consultant. Most clubs are fully running within a weekend.

01

Import members

Drop your Excel. The Pilot maps columns, cleans duplicates, suggests tags.

02

Set your dues

Set standard, reduced and honorary dues. Send invoices with a Swiss QR-bill, by email or by post.

03

Launch events

Public page live in minutes. Tickets, waitlists, reminders — all automatic.

04

Let the Pilot fly

Newsletters, reminders, reconciliations — approved by you, done by the Pilot.

"We used to spend three evenings a month on billing. With the Pilot, it's under twenty minutes — and the newsletter writes itself."
RL
Rogier LeegwaterSecretary · Dutch Business Round Table
6.2hsaved per week, on average
+38%newsletter open rate
0missed dues this quarter
Three club volunteers of different ages laughing together around a laptop in a clubhouse
✓ 32 dues collected this week
Volunteers using Flok to spend less time on admin and more time with their members.
Built for real clubs

People first.
Paperwork last.

Flok is built with volunteer boards, coaches and treasurers — the people who keep clubs running on evenings and weekends. Every feature earns its place by giving them time back for what actually matters: their members.

Why Flok

No more spreadsheets.
No more outdated tools.

Excel + WhatsApp ClubDesk Webling Flok
Dues reminders Manual By hand, in a few clicks By hand, from the invoice list Automatic, drafted for you
Bank reconciliation Manual camt.053 or CSV import, matched to invoices camt.053 import, matched to invoices Automatic (camt.053)
Multi-language No Not verified Four languages DE/FR/NL/EN
EU/Swiss hosted, GDPR/nDSG N/A Yes, in Switzerland Yes, in Switzerland Yes, in Zürich
Club documents Scattered across Dropbox, Drive and inboxes Online archive with access rights Document storage with access rights One archive, shared by role
Cost for <30 members Free (but costs time) Free up to 50 members, with limits Free up to 50 members, no email Free forever

ClubDesk and Webling as described on their own websites, checked in October 2026. Where a vendor doesn't say, we mark it "Not verified" rather than guess.

Transparent pricing

Free while you’re small.
Fair as you grow.

No per-member fees. No setup charge. Four plans by club size — every paid plan includes tickets, with no per-ticket fee.

Starter

For small clubs

Up to 30 members · the essentials
€ 0/ month
  • Up to 30 members
  • Members · events · QR-bill invoices
  • Club website on yourclub.getflok.app
  • Email from your own domain
  • 20 Pilot actions / month AI
  • Email support
  • No paid ticket sales
  • No newsletters
Start free →
Most popular Club

Best for active clubs

Up to 300 members · full Pilot
€ 19/ month/ year
  • Everything in Starter
  • Paid tickets · 1000 a year included
  • 1000 newsletter recipients a month
  • Full Pilot copilot Unlimited
  • Bank reconciliation (camt.053)
  • Website on your own domain
  • Documents · 2 GB storage
  • Priority support
Choose plan
Plus

For large clubs

Up to 1000 members · for treasurers
€ 35/ month/ year
  • Everything in Club
  • 3000 tickets a year
  • 3000 newsletter recipients a month
  • Documents · 5 GB storage
  • Onboarding call included
Choose plan
Max

Every feature

Up to 5000 members · unlimited events
€ 49/ month/ year
  • Everything in Plus
  • A Pilot setup session for your club AI+
  • Onboarding manager
  • 8000 tickets a year
  • 10000 newsletter recipients a month
  • Documents · 10 GB storage
Choose plan

Same price in EUR and CHF — clubs in Switzerland and Liechtenstein pay in CHF. Contacts, guests and ticket buyers never count as members. More than 5000 members? Talk to us.

See the full plan comparison →

Questions

Answers to your questions.

Is the Pilot useful, or is it just AI for show?

The Pilot supports real workflows: drafting newsletters, matching IBAN transfers, flagging possible non-renewals and welcoming new members. You approve every action before anything is sent or charged. You can turn off individual capabilities by area.

Where is my data stored?

Swiss and EU data centres. GDPR- and nDSG-compliant. Member data is never used to train AI models. You can export your member list and your books at any time.

Can I migrate from WISO, Bexio, or Excel?

Yes — export your members to Excel or CSV from WISO MeinVerein, Bexio, Campai, SpenglerFox or anywhere else, and the Pilot matches the columns for you.

What about QR-bill and bank reconciliation?

The Swiss QR-bill (ISO 20022) can go on every invoice, on every plan — enter your bank details once. From the Club plan, bank statements in camt.053 format can be imported and matched to open invoices. SEPA direct debit is not offered.

What languages are supported?

German, French, Dutch and English in the app, and the Pilot answers in the language you ask in. This website is also available in Italian.

Is there a free trial?

Better — the Starter plan is free forever for up to 30 members, with 20 Pilot actions a month. No card required.

Ready when you are

Ready to spend less time on club admin?

Import your members, set your dues, and let the Pilot handle the rest — in under 10 minutes.

Start free now → Book a 15-min demo